Opportunity: IRSA Night of Thousand Dinners Volunteers

Looking for some volunteer experience? IRSA is looking for great people to help out with this annual event. And all this time I thought campus was less busy in the summer…
Details below.

The International Relations Students’ Association is now recruiting for the Night of a Thousand Dinners 2009 Gala Event.

The International Relations Students Association (IRSA) is privileged to host once again its seventh annual Night of a Thousand Dinners. This gala event is the largest student organized landmines awareness gala event in the world, attracting diplomats, politicians, academics, and students from around the Lower Mainland.

The evening is a chance for students, diplomats and members of the business community to come together and enjoy an exceptional meal while discussing and learning about the global landmine crisis. This event is one of UBC’s best chances to shine-and it can be for you too! Dedicated volunteers are needed each year to make this event a success.

Below are the positions available. Please send a coverletter and resume to irsaevents@gmail.com by June 1st. Interviews will take place mid-June.

1) Silent Auction Coordinator
-will coordinate around 10 silent auction volunteers
-collect donations from the community and local businesses to sell at the silent auction
-assist in the set up of silent auction the day of the event

2) Public Relations Officer
-build new partnerships and strengthen existing partnerships with governments, and/or NGOs to coordinate the event

3) Promotions Officer
-submit press releases to media outlining and promoting event
-design and distribute posters
-promote the event through campus list-serves

4) Volunteer Coordinator
-to recruit and delegate tasks to volunteers for the day of the event
-set up and take down

5) Ticket Sales Managers (2)
-maintain a guest list and respond to RSVPs (with the exception of RSVPs from Consulates as they will be dealing with the Public Relations officer)
-print and design tickets most likely through Vtix, or wherever is most affordable
-coordinate online ticket sales
-when tickets are purchased online, e-mail guests regarding seating preferences and meal specifications

6) Corporate Relations Officer
-to construct a sponsorship package and distribute it
-fundraise with corporate sponsors before then event
-be the first point of contact for corporate sponsors

7) Logistics Coordinator
-to handle registration and seating (in Conjunction with Public Relations)
-ensure caterers and tables know what to do the day of (in conjunction with myself)

8) Decorations Coordinator
-self explanatory-creative and artistically minded person needed to make the venue look fabulous on a budget

9) Master of Ceremonies
-tons of personality is a must for this position!
-the MC will guide the night and keep things on track while filling in where need be and most of all, keeping everyone entertained

10) Accounting Coordinator
-keeping track of expenses as well as ticket sales revenue (must work with Ticket Sales Managers in this regard)
-experience and/or expertise required

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Shagufta is a UBC Political Science graduate with a passion for interdisciplinary thinking, writing, travel, reading, tea, and interesting conversations. She hopes to combine all of these things in her life work someday. For now though, she studies social policy and planning at the University of Toronto and shares her adventures in and out of the classroom at http://seriouslyplanning.wordpress.com.